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Library Setup Checklist

Library Space


Space must be provided for the mini-library within an existing building and volunteers identified to manage the library. At present, we have mini-libraries in:

  • Schools

  • Churches

  • Spare rooms in local municipal buildings,

  • Community centers

  • Daycare centers

  • Corner in a classroom

A Reading Program

If the library does not have a current reading program, we recommend the Reading Buddies Program (RBP). RBP can also be incorporated into your existing reading program. It is a vital piece that will encourage children into the library to borrow and read books in the classroom or at home, to help them enjoy reading and become proficient in English. Reading programs can start with the English teachers in the school and ultimately include all the teachers. BKP runs training workshops in the Philippines on Reading Buddies, First Steps to Engaged Reading (FSER), and/or Thinking While Reading (TWR), if requested and arranged by the US volunteer sponsor and the principal of the school or the librarian or library staff of community libraries.

A U.S. Sponsor

A volunteer from the U.S. must be identified to sponsor the mini-library:

  • A sponsor is a U.S. based volunteer who wants to set up the mini-library in their hometown.

  • If a requester from the Philippines has no U.S. contact, BKP will identify a sponsor from among the existing U.S. volunteers.

  • If the U.S. sponsor is new to BKP, we recommend that they volunteer with collecting and processing books, helping with fund raising, attending BKP activities, and being familiar with the Reading Buddies Program.

Required Documentation

BKP requires these documents to be dated and submitted at the same time. These documents can be found below or by contacting one of our U.S. volunteers:

  • A formal letter of request for assistance to set up the mini-library from the school principal or contact group/person in the town where the library is to be located.

  • A demographic profile of the town (population, source of incomes, income level, average educational attainment of population, number of schools, students-teacher ratio etc.). Along with this, if the library will be in a school, include a profile of the school (number of students and teachers per grade or year level, class size, average number of graduates, student-teacher ratio, number of classrooms), and a copy of the latest national test scores of the students, if available.

  • A signed letter of support for the mini-library and its chosen reading program, i.e. RBP, FSER, and/or TWR, from the appropriate person:

    • The principal of the applying school

    • The librarian or library staff of applying community library

    • A person who can provide the room for the library

  • A written plan for managing the reading program The plan must include who will serve as the library clerk and which teachers (for example, all English teachers first) will implement the reading program.

  • A signed Memorandum of Agreement

Ongoing Requirement

The mini-library must submit a report twice a year, in 5th and 10th month of the school year. For example, if the school year starts in September, reports must be submitted in January and June:

  • For libraries on RBP, TWR, FSER: Include the reading log summary, pictures of children as reading buddies, pictures of books received, and pictures of the word wall.

  • For libraries with their own existing reading program: Include a report describing the program, pictures of readers, and a copy of evaluations used.

Download and fill out the memorandum of agreement (MOA) by clicking on the icon below to begin the process of setting up a library.









Email your completed MOA to with the following information:

  • Contact Person

  • Mobile number

  • Email

For all other inquiries, send an email to

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